How to Keep Track of Homeschool AND Life

Life as a homeschooling mom can feel like a Cirque du Soleil show gone bad. There’s so much to keep track of:  errands, phone calls, laundry, budget, healthy meals, extracurricular activities, volunteer work, cleaning, exercise, helping kids with schoolwork, planning, recording, mothering, and nurturing other relationships. It’s crazy! I don’t know how anybody expects one person to do all this stuff, but somehow we do. I’ve always tried my best to stay organized and get things done. For years, my motto for getting stuff done has been: “Never stop working.” But that’s not very helpful is it? I really don’t work all the time, although sometimes it feels like I do. It would be much worse if I didn’t find a way to keep track of everything.

In my last post, I talked about getting yourself personally organized, but here I’m going to share with you some of the ways I organized my homeschooling days when my kids were younger. My biggest friend was a 3-ring binder that lived on the dining room table where we spent 80% of our days. In that binder, I kept my journal, reference pages (book lists, homeschool tips, community/extracurricular info), and my planning pages. I had a section for long term planning, with home-made forms like this:

 I made up a grid like this for each half of the year so that I could roughly plan out when we would do certain things. Everything revolved around unit studies, potential field trips, and the activities of our homeschool group. While this grid gave me a nice overview of how things fit together, I used plain old notebook paper to plan out what books we would read for the different subjects, like this:

So, that’s what I keep in my binder for long-range planning. But in the front of the planner, I kept more home-made forms to help me get through the week. I made it so facing pages would cover one week of homeschooling, to-do lists, routines and rudimentary menu planning. I changed the forms as often as I needed to reflect changes in our schedule and only printed out 5 weeks worth at a time.

 

You can see from the hole punches on the sides how these pages faced each other. I purposely left the dates blank in the computer so that I wouldn’t waste paper printing out unnecessary weeks.  For the life of me, I can’t remember what program I used to make these forms, but it was probably MS Word because I didn’t have any fancier software in those days.

Even though I tried to plan ahead, the kids didn’t always like what I had planned, or life got in the way, so I also kept “Learning Logs” to record what we actually did each day. Since my boys usually did the same thing, I kept one log for them, and a separate log for my younger daughter. I printed these in landscape mode for my binder, but I’m showing you an abbreviated example turned right-side-up to make it easier to see:

These homemade forms worked great for me when the kids were little, but when my oldest entered 7th grade, and we moved to a state with stricter homeschool requirements, I started playing around with “Homeschool Tracker” on the computer to do my planning. In some ways it was easier, but it was far less forgiving or fun to use. When I switched to a Mac computer, I couldn’t find any homeschool software for that platform so I’ve been making my own. I’m still a big fan of 3-ring binders, but when you need to record grades, assemble transcripts and compute GPA for older kids, it’s kind of nice to have it all on the computer.

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